Memo

To: The Boss

CC: Office mail Clients

From: Bryan Arnold

Date: 7-25-06

Re: Offline Chat Clients
___________________________________________________________________

Advantages to using an offline mail client;
If the mail server (i.e.: hotmail) for some reason goes down you still have a way to get access to your mail.
You can look at your mail offline after downloading it to your client.
You can save your mail from the mail server to your computer for future reference
If you are offline you can create a mail and send it when you go online.

The disadvantages of offline mail client;
If you are at a different computer you can’t just go in and log on you have to reconfigure the client
It was designed for a single computer not several computers

You can use these offline clients that are downloadable from the internet;
modzilla thunderbird
Microsoft Outlook
Eudora

To use Outlook for gmail you need to do (and know) the following;
First off you need to know what POP3 is and what it stands for
Ξ POP3 is the most common server for incoming mail for email it stands for Post Office Protocol ver. 3.0
then you would need to know what SMTP is
Ξ SMTP is Simple Mail Transfer Protocol and is used for outgoing mail from email
you need the two to configure your Outlook mail client
Ok step one open Microsoft Outlook
Ξ Step two go to tools then to Accounts
Ξ Step three click the add button and mail
Ξ Step four put a name identity or what floats your boat
Ξ Step five put in the email you wish to use
Ξ Step six designate the pop 3 as your incoming mail server
Ξ Step seven for your pop3 server it will be pop.gmail.com and your SMTP it is smtp.gmail.com
Ξ Step eight put in your email once more and put in your password if you wish to use the save my password (not recommended… its not safe if someone gets on your computer under your login.)
Ξ Step nine click finish and then go to the mail account and click properties
Ξ Step ten click on the advanced tab and change the pop port from the default to 465 and the SMTP to 995 then click the two boxes under the ports you just modified (you may have to retype the pop server …it may bug back to the default server) then click ok (and send me a test email)
If you find a problem in this please go to the help site for the offline mail at http://mail.goog.e.com/support/bin/answer.py?answer=13276&topic=#manual